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VERIFY THE AUTHENTICITY OF YOUR INVOICES ON SHIPPINGBO

In connection with its Shippingbo Invoice product, Shippingbo ensures the authenticity of the content of invoices by signing them electronically.

To allow you to verify the authenticity of the invoices provided by e-merchants, Shippingbo provides an interface that validates the electronic signature of invoices, thereby ensuring the accuracy of the information provided.
 
The signature of the previous invoice is taken into account when generating the signature of the next invoice, in order to guarantee a chain of authenticity.
 
This tutorial is a user guide for the invoice authenticity verification interface, intended to make using this interface simpler.
 

Access the verification tool

 

To access the invoice authenticity verification tool, go to your Shippingbo account in the menu Configurations -> Invoicing -> Options and settings -> Verify invoices: 
You can also click on the link logo to copy the link into a new window if you wish.
 
You will be redirected to the form of the invoice authenticity verification interface. It is already pre-filled with your information: 
 
 

How the tool works

 

1) Pre-filled information

The pre-filled information is automatically retrieved from your Shippingbo account. This information is as follows: 

  • Customer ID
  • Public key
  • Company name
  • Company postal code
  • VAT number

Once this document has been retrieved, you need to look up the rest of the information to complete it. 

 

2) Information to complete

Step 1: To retrieve the missing information, go to the menu Configurations -> Invoicing -> Sales journal and select the period for which you want to retrieve the export (daily, monthly or yearly):

Step 2: Once the period is selected (here we will take July 1, 2024 as an example), download the "Detailed sales journal" export: 

Step 3: Fill in the missing data in the form with the information contained in the export you downloaded earlier: 

- Date: you will find the date in the column "date" of the export. Make sure to enter the date exactly as it is formatted in the export:

- Invoice reference: you will find the invoice reference in the column "invoice_ref" of the export:

- Final customer name: you will find the final customer name in the column "customer_name" of the export:

- Final customer postal code: you will find the final customer postal code in the column "shipping_address.zip" of the export: 

📢Warning: Some spreadsheets (Excel, Libre Office, …) may remove the zero in front of postal codes that start with a zero. (Example: for 09500, the spreadsheet may open the export file showing “9500”. You must enter “09500” on the verification page.

 

- Exchange rate: you will find the exchange rate in the column "total_exchange_rate" of the export:  

- Total price: you will find the total price by concatenating two columns of the export: the column “total_price_without_tax_cents” followed with no space by the column “total_price_without_tax_currency” (or total_price_cents followed with no space by total_price_currency if your export does not contain the previous columns):

- Price excl. VAT: you will find the price excl. VAT by concatenating two columns of the export: the column “euro_total_without_tax_cents” followed with no space by the column “euro_total_without_tax_currency”:

- Previous invoice signature: the signature of the previous invoice is required to ensure a tamper-proof encryption chain. It is available in the column “previous_signature” of the export:

- Invoice signature: the invoice signature is calculated from all the information entered previously. It is available in the column "signature" of the export: 

 

 

Verifying the authenticity of the invoice information 

 

Once the form has been completed with the requested information, click on "Validate" to verify the authenticity of the invoice information:

 

If the invoice information is incorrectly entered or has been modified, the page will return the following error message: 
Image
 
If the information entered is correct, the page will return the following validation message:  
Image

 

Contact us 📬:

Questions about this feature? Feel free to write to us here so that we can answer your questions.